How To Acknowledge Receipt Of Email
Acknowledging the receipt of an email is a professional way to confirm that you have received a message, document, or request. It shows respect for the sender, helps maintain clear communication, and reassures the sender that their message did not go unnoticed. Whether in the workplace or academic setting, knowing how to acknowledge an email properly is an important communication skill. Here is how to acknowledge receipt of email.
Why Acknowledge an Email?
Acknowledging receipt is especially important when someone sends you important information, makes a request, or expects a response. It avoids confusion, confirms that communication has been successful, and sets expectations for your next action. Even if you cannot respond fully right away, a brief acknowledgment lets the sender know you’re aware of the message.
Keep It Short and Polite
A good acknowledgment email is brief, polite, and professional. You don’t need to repeat the entire message you received—just confirm that you got it. Here are a few simple examples:
- “Thank you for your email. I confirm that I have received it.”
- “I acknowledge receipt of your message and will get back to you shortly.”
- “This is to confirm that I’ve received your email regarding [subject].”
If you plan to respond in detail later, mention it politely:
- “Thanks for your message. I’ll review the details and respond soon.”
- “Email received. I’ll follow up with a full reply by [date/time].”
Use a Professional Tone
Always match the tone of the sender and keep your language professional, especially in formal or workplace communication. Avoid overly casual language unless you are replying to a friend or close colleague.
Include a Subject Line (if replying separately)
If you’re sending a new message to acknowledge an email (instead of replying directly), make sure your subject line is clear. For example:
- Subject: Acknowledgment of Your Email
- Subject: Receipt Confirmed – [Topic/Reference]
Also Read: How To Write An Email To A Teacher