How to Change Case for Text Entries

In the realm of Excel mastery, knowing how to manipulate text is a valuable skill that can streamline your data management tasks. One such task is changing the case of text entries to meet specific formatting requirements or improve readability. In this guide, we’ll explore the various methods of how to change case in Excel, empowering you to enhance your spreadsheet proficiency.

1. Table of Contents

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   How to Change Case in Excel Using Excel Functions

Excel offers several functions that enable you to convert text to different case formats effortlessly. Here are some commonly used functions:

• UPPER: Converts text to uppercase.
• LOWER: Converts text to lowercase.
• PROPER: Capitalizes the first letter of each word.
• TEXTJOIN: Concatenates the text strings while applying the desired case format.

2. Applying Formulas

To change the case of text using Excel functions, follow these steps:

• Select the cell or range of cells containing the text you want to change.
• Enter the desired formula in the formula bar, incorporating the appropriate function and referencing the cell containing the text.
• Press Enter to apply the formula and convert the text to the desired case format.

3. Utilizing Flash Fill

Excel’s Flash Fill feature can automate the process of changing case for text entries based on patterns or examples. Here’s how to use it:

• Enter the desired case format for the first cell in the adjacent column.
• Excel will detect the pattern and suggest the appropriate transformation for the remaining cells.
• Press Enter or Ctrl + E to accept the suggested changes and apply the case formatting to the entire column.

4. How to Change Case in Excel Using VBA Macros

For more advanced users, Excel’s Visual Basic for Applications (VBA) allows you to create custom macros for automating tasks, including changing case. Here’s a basic example of a VBA macro to convert text to uppercase:

Sub ConvertToUpperCase() Dim cell As Range For Each cell In Selection cell.Value = UCase(cell.Value) Next cell End Sub

You can assign this macro to a button or keyboard shortcut for easy access.

5. Third-Party Add-Ins

If you prefer a more user-friendly approach, consider exploring third-party Excel add-ins that offer specialized tools for text manipulation. These add-ins often provide intuitive interfaces and additional features for changing case and performing other text-related tasks.

Also Read: How To Search In Excel: A Step-By-Step Guide